I Have Documents From Several States and the Federal Government—Can One Apostille Company Handle Everything?

One case, several different authorities

When a case combines documents from several states and the federal government, each piece has its own issuing authority and, for the apostille, its own certifying authority. A birth certificate is apostilled by the state where the birth occurred, not the state where you live today. An FBI background check is apostilled by the U.S. Department of State, not by any state Secretary of State. Add a diploma from another state or a power of attorney notarized in a third one, and the full case can involve three, four, or more distinct authorities, each with its own process.

If you want to understand the logic behind that split first, read our guide on state vs. federal apostille: the correct authority depends on who issued or certified the document, not on the destination country or the state where you happen to live.

Yes, one company can coordinate the entire case

Since 2004, Integramerica has coordinated documents from all 50 U.S. states and eligible federal documents. That doesn't mean we apply one generic apostille to the whole set—that's not how the system works—it means we manage the full coordination: identifying the correct authority for each document, starting and tracking every process in parallel, and giving you one point of contact instead of you having to research and contact every state and federal office involved on your own.

This is exactly what we offer through our multi-state and federal apostille coordination service: one team for the whole case, no matter how many different offices issued your documents.

How it works in practice

• Send us your entire list. Every document, wherever it's from: state, county, or federal. Include the destination country and any deadline.
• We map the authority for each document. We confirm the competent authority and any prior step for every document on your list, and flag which ones should move first.
• We coordinate the whole project in parallel. We manage each document's process at the same time, sequenced so the full set is ready and valid together, with one point of contact throughout.

Typical cases that combine several documents

Two of the cases where this comes up most often are dual citizenship and inheritance or probate abroad. A dual citizenship file often combines civil records from different states, and sometimes a federal background check, within the same consular process; read more in our guide on documents for dual citizenship. An inheritance case abroad can combine a death certificate, probate documents from a state court, and, in some cases, corporate documents if the estate includes a business; see our guide on apostille for inheritance and probate abroad. In both cases, coordinating several documents and several authorities is the norm, not the exception, and it isn't solved by one generic process.

We coordinate documents from all 50 states and eligible federal documents, though we meet clients by appointment in Jupiter, Florida. If you'd rather review your case in person, learn about our local Jupiter, Florida service.

One apostille per document, always

Coordinating an entire case doesn't mean reducing it to one process. There is no apostille that covers documents from different states or different agencies: each document is apostilled individually by its own competent authority. What changes when we coordinate the set is that you no longer have to research each authority, submit each request, and track each process on your own; we manage several processes in parallel, sequenced, with one point of contact for the whole project.

What we need from you to get started

To evaluate your entire case, send us the list of every document you need, noting where each one comes from (state, county, or federal agency), the destination country, and any known deadline. With that information we identify the authority for each document and propose a sequencing plan before requesting anything. If your project has several documents with different validity windows, you may also find our guide on how to organize a multi-document apostille project without documents expiring at different times useful.