Corporate Document Apostille Service for U.S. Companies
We coordinate the apostille of Certificate of Status or Good Standing, Articles of Incorporation or Organization, corporate resolutions, operating agreements, and authorized-signer and beneficial-owner documentation, for foreign banks, registries and investors.
Free initial review · Quote based on your document · Personal service
"Corporate documents" isn't one single process
When a bank, a commercial registry, or a foreign investor asks for "the company's documents apostilled," they're usually asking for several distinct documents at once: proof that the entity exists and is active, certified copies of its formation record, evidence of who can sign on its behalf, and sometimes information about beneficial owners. Each of those documents has its own origin, its own issuer, and often its own apostille route.
This page is the starting point for the whole corporate file. If you already know exactly which document you need, go straight to the specific page: Certificate of Good Standing / Certificate of Status, Articles of Incorporation or Organization, or Powers of attorney. If you're not sure which one you need, keep reading.
Not every corporate document follows the same apostille route
This is the distinction that causes the most confusion, and the reason a corporate file is almost never resolved with one call to one registry.
State-issued documents
The Certificate of Status (or Good Standing) and certified copies of the Articles are issued by the corporate registry of the state of formation. They're apostilled through that same state's authority, not necessarily Florida, if the company was formed elsewhere.
Notarized-signature documents
Corporate resolutions, incumbency certificates, powers of attorney, and operating agreement signature pages depend on where they were signed before a notary. They're apostilled in the state where that notary is commissioned, regardless of where the company operates.
Document by document, not as a set
A Certificate of Status and certified Articles are usually two independent records, each with its own apostille, even when requested the same day from the same state registry.
The recipient controls the final list
A bank, registry, or foreign counterpart decides which documents it requires and how recent they must be. Confirming that list in writing before ordering certificates avoids unnecessary cost and rework.
An LLC formed in Delaware but operating out of Florida needs, to open an account at a foreign bank, a Certificate of Good Standing and a notarized banking resolution. The Certificate of Good Standing is apostilled through Delaware, the state that issued it. The resolution, by contrast, is apostilled in the state where it was actually signed before a notary, which may be Florida if that's where it was notarized. Operating out of Florida does not shift the Certificate of Good Standing's apostille authority to Florida.
Documents that make up a corporate file
- Certificate of Status or Certificate of Good Standing (proof the entity exists and is listed as active) — see the dedicated page
- Articles of Incorporation or Organization, or their certified copy — see the dedicated page
- Corporate resolutions and incumbency certificates naming authorized signers
- Signature pages from operating agreements or other internal agreements
- Powers of attorney granted by the company — see the dedicated page
- Authorized-signer and beneficial-owner documentation the recipient requests separately
What determines the price
When applicable, the quote separates preparation, government fees, courier and translation.
How many documents
Each document in the file may need its own independent apostille.
State of formation
Fees, formats and timelines vary by the state that issued or certified each document.
Notarized signatures
Resolutions, powers of attorney and operating agreements may need notarization before apostille.
Translation and delivery
The recipient's language and final destination change the quote.
Expected process
We confirm the full checklist
We review the bank, registry or counterpart's exact request, document by document.
We identify each document's route
We determine which state issued or certified each piece and where it must be apostilled.
Apostille, translation and delivery
Each document is coordinated through the correct jurisdiction and delivered ready for the recipient.
Status certificates often have freshness limits set by the foreign bank or authority, so ordering too early can be counterproductive. Total timing depends on the state, the entity's registered status, the certifications and signatures needed, and courier service.
Frequently asked questions
Final requirements are always controlled by the receiving authority.
What counts as a "corporate document" for apostille purposes?+
Why can different corporate documents need different apostille routes?+
Does one apostille cover an entire corporate file?+
What does a foreign bank typically ask for about the company?+
Where does the Certificate of Status get apostilled if the company was formed outside Florida?+
Do you also coordinate corporate powers of attorney and resolutions?+
Dedicated pages by document type
Related guides
Send a copy before mailing originals
Include the company's state of formation, the exact document the recipient requested, the destination country, and your deadline. The initial review is free.